top of page
EVENT RUNSHEET
AA 2 Day Off-site Meeting 17th & 18th June
Date:
Guest arrival time:
Approx. conclusion:
Guest number:
Wednesday, June 17, 2026
8.30am
Day 1: 4.30pm Day 2: 6.30pm
40
Host / Organiser:
Jordan
General Info:
2 day off site workshop for 40 attendees.
Working menu catering for 40 guests
4 x whiteboards and closing team drinks on day 2.
Set Up:
Low & leaner cabaret seating facing speaker
Proposed floor plan with 4 breakout areas (with whiteboards)
AV Set Up:
Smaller screen (in front terrace), Lectern (no charge), House sound system, 4 x whiteboards 860.2
Breakout areas:
4
Other requirements:
EVENT SCHEDULE
Doors open
For set up, tech set up and host checks
8.15am
ARRIVAL
Attendee arrival time
8.30am
AGENDA IF KNOWN
TBA for both days
MEETING CONCLUDES
Day 1: 4.30pm Day 2: 6.30pm
MUSIC
Music during breaks, arrival and end
FOOD
Smaller portions and special pricing to fit the budget.
Morning tea $25 per attendee (2 days)
Afternoon tea $10 per attendee (1 day)
Muffins, Club Sandwiches, Quiche, Sausage rolls and mini beef pies, fresh fruit and sweet brownies, lemon curd meringue tarts and raspberry lamingtons.
Lunch Baps & Wraps $35 per attendee (2 days)
Selection of sandwiches, baps and wraps served with fruit and sweet slices
Chicken, ham and vegetarian. GF and vegan available when finalising food selection
Day 2 only Fries and pretzels with drinks.
3 x fries with tomatoe sauce 3 x with parmesan cheese 6 x bowls of pretzels
Total food cost $3,014
Dietaries:
Dairy Free
Danielle Gapes
Vegetarian
Ben Stokes
Pallavi Nellipudi
Ishita Johri
Mahalia Mills
Gluten Free
Becs Ballard
Steph McDonald
Mariza Lob
Vegetarian with Nut Allergy
Harry Musgrave
Vegan
David Malpas
Allergy (FYI)
Kevin Barron - Shellfish & Olives
Food service:
Food station / buffet
BEVERAGE
a
Complimentary water (no charge), Team can buy coffee / tea from Sierra next door themselves, Concluding drinks day 2 with bar TAB charged on consumption
INVOICING DETAILS
Invoicing Details
Booking & Set Up Fee
Venue Hire
Microphone hire
Food Selection
Beverage selection
Furniture hire
Entertainment
Security
TOTAL FIXED COST INVOICE
EXCLUDING GST
5174
$
100
1200
3014
860.2
4499
Invoicing Recipient
Jordan via email
All fixed costs invoiced approx. 10 days prior to the event.
Invoice payment terms are 3 days unless by prior arrangement.
bottom of page